expense reports

Interface with high-profile clients, prospective clients, managers and network executives with utmost professionalism. Research ratings, information on unscripted shows, podcasts, showrunners and directors.

The position will require reading/coverage in addition to standard administrative duties, project tracking and expense reports.

Roll calls and maintain phone sheet. Maintaining organizational documents and monitoring status of incoming script submissions

Duties include answering phones and maintaining daily schedules; filing; processing expense reports; scheduling meetings and appointments; updating information on producers; tracking all submissions and pitches; entering due dates for cuts; and maintaining production paperwork.

Scheduling and maintaining a complex executive calendar, arranging executive + talent travel, scheduling calls + meetings, processing expense reports and screening and logging phone calls and emails. Other administrative and clerical duties and projects as assigned.

Coordinates/arranges domestic & international travel and hotel accommodations for executives, writers, directors, and producers. Requests and tracks script coverage for upcoming material.

Manage calendars and travel, set and coordinate meetings, set cross-departmental planning sessions, prepare for presentations and other key events.

Work with the development team to manage submission logs, read and distribute scripts, provide coverage, revise/update Creative decks/reels to ensure accuracy, and conduct occasional research/list generation of talent and directors.

Provide administrative support to the department, as needed, including department group requests for building services, conference rooms, catering, telephone service, hardware and software purchases, new Executive on-boarding, etc.

Assist with script reading and analysis. Assist with finished film analysis for potential acquisition.

Full range of administrative support for department including handling phones, calendar, filing, drafting correspondence, and meeting coordination. Also support production needs for any assigned shows.

Maintain tracking grid and send out submissions of Writer and Director materials.

Responsibilities include scheduling calls, rolling calls, expense reports, reading scripts, submissions, travel coordination for manager and clients, etc.

This position will coordinate all production elements with emphasis on project set-up, maintaining and archiving production files and facilitating timely receipt and distribution of production materials.

Distributing script materials and internal project trackers. Provide detailed coverage of incoming script and project submissions as needed.

Serves as a conduit between HBO Max Comedy & Animation and other departments by acting as a resource for information and maintains the flow of information between various departments both internally and externally as requested by executives.

Organize and schedule meetings across multiple series in production and development. Attend relevant pre-production and production meetings and take notes.

Read scripts, review dailies, summarize notes from development meetings/calls. Coordinate travel, visas, schedules and other travel logistics.

Responsibilities include maintaining calendar, scheduling, answering and rolling calls, coordinating travel arrangements, completing expense reports, and other administrative duties as assigned.  This position will also be involved in many production duties.

Administrative support for SVP including handling phones, calendar, filing, drafting correspondence, meeting coordination, travel arrangements, scheduling, and expenses.

Administrative support for EVP including handling phones, calendar, filing, drafting correspondence, meeting coordination, travel arrangements, and scheduling.

Must be able to juggle phones, handle heavy scheduling, billing, expense reports, client management and related tasks professionally.

Maintaining a log used to track projects and their status. Taking notes in meetings and circulating information to the greater team.

Answering phones, taking messages, updating contacts daily, general office tasks: data entry, filing, faxing, expense reports, etc.

The Production Coordinator will  provide administrative support to the Executive Producer, assist senior producers in selecting and coordinating interns, update and maintain American Masters’ database and series one-sheets, maintain an inventory of supplies, log all proposals received and organize American Masters’ tape closet and press files.

Responsibilities include scheduling, expense reports, travel, and reading submissions and providing Creative feedback.

Using tools such as Studio System, the assistant will learn key clients and their relationships with the executives, so they may schedule or reject meetings as necessary.

Arranging travel, maintaining Outlook calendar, scheduling meetings, preparing expense reports, answering & screening calls, maintaining office supplies, and processing invoices.

Administrative responsibilities include managing day-today activity, rolling calls, scheduling meetings, drafting and revising company notes, scripts, and press, booking travel, and preparing office expense reports.

Primarily focus on providing a full range of administrative support to three digital executives executives such as arranging travel, maintaining Outlook calendar, scheduling meetings, preparing expense reports, answering and screening calls, maintaining office supplies, and processing invoices.