meetings

Manage complex and dynamic executive calendar including meetings, travel and events. Coordinate internal and external meetings across multiple time zones with high attention to detail.

Provide direct administrative and personal support to the actor and executive team. Assist with production projects, development materials, and company initiatives as needed.

Calendar and schedule management. Preparing for meetings and handling logistics. Assisting in sourcing true crime cases and drafting brief summaries.

Manage scheduling, coordinate business & creative meetings and handle personal appointments.

Manage the CEO’s schedule, travel, and high-level engagements. Ensure the CEO is fully prepared for all meetings and commitments.

Provide multi-level administrative support to the Head of Current Programming (preparing reports and documents, writer and director lists, arranging travel, managing schedule, rolling calls, tracking expenses, and other special assignments, etc.).

General clerical and administrative duties include answering phones, meeting and schedule coordination, preparing expense reports, producing correspondence, and travel coordination.

Own the submissions tracking log by logging and updating with content submissions and materials. Review potential acquisitions, screen materials, read scripts for coverage, and attend pitch meetings. Coordinate meeting agendas and build monthly meeting presentations on PowerPoint.

Field and prioritize incoming calls, track call logs, and manage rolling calls. Oversee and maintain submission tracking, ensuring timely follow-ups and organization. Handle logistics for meetings, events, and presentations as needed.

Assist in overseeing project schedules to ensure the successful achievement of milestones and deadlines. Coordinate and schedule production meetings. Attend production meetings and take notes.

Prepare reading materials and handle distribution (especially for daily and weekend read). Read/cover writing samples and other creative materials. Take notes, write notes, and transcribe meetings.

Collaborate with the development team, maintaining a submission log and providing script coverage. Supervise office staff, interns, and occasionally coordinate household staffing and schedules.

Curate meeting preparations materials – compile grids, and curate relevant information across multiple projects. Manages and directs phone calls and written correspondence and facilitates the execution of documents.

Coordination of Film Department schedules, meetings, and calls. Creative input on all Mattel film projects. Connection with other industry professionals, to bring new potential collaborators to the department.

Handle calls, emails, and other correspondence with discretion and professionalism. Provide exceptional support to a roster of high-profile clients.

Manage busy calendars, coordinate meetings, and handle high-volume phone calls with professionalism. Maintain and update departmental documents, including tracking project submissions, contacts, and production schedules.

Manage high-volume communication, ensuring timely and professional responses. Send auditions, manage self-tape requests, and maintain consistent communication with clients and casting professionals.

Provide high-level administrative support to the President, including managing schedules, coordinating meetings, and handling correspondence. Assist in tracking projects and maintaining organizational systems.

Supervise and delegate responsibilities to the production team. Supervise all approval deadlines and landmarks. Report to the Studio weekly with all updates and statuses.

Track progress of departments through various tracking software. Maintains and tracks the status of their respective episodic or department schedules. Update Production Manager and Line Producer with current department statuses/issues.

Maintain calendars for executives, including booking and confirming meetings internally & externally across time zones. Organise external and internal meetings and coordinate travel arrangements.

Managing high-volume phones with professionalism and efficiency. Engaging with clients (actors, writers, directors), as well as casting offices, producers, and executives. Handling schedule coordination, travel arrangements, and overall office organization.

Manage complex scheduling needs, including coordinating auditions, meetings, and appointments. Prepare and send out materials related to projects, auditions, and client needs.

Managing busy schedule to handling client submissions, travel bookings, and more. A background in basic editing and script coverage is also essential.

Provide creative support, including script reading, drafting notes, and maintaining project grids.

Assesses material for potential development and production, including reading scripts and providing coverage, reviewing finished films, and hearing pitches. Manages division grids, talent tracking, weekend reads, and submission logs.

Provides a full range of administrative support to the executive. This individual must be pro-active and able to prioritize while managing a demanding, ever-changing calendar.  Must provide strategic time management, understanding the nature of meetings to anticipate executive’s preparation.

Schedule meetings and maintain calendars. Take notes during meetings and distribute in a timely manner. Assist in the preparation of screenings and shipments.

Review scripts and conduct research to support the managers with informed decision-making and creative input. Assist in preparing and submitting materials for projects and clients, ensuring accuracy and adherence to deadlines.

Track and evaluate incoming submissions, providing insightful feedback as needed. Stay informed about the progress of internal projects, maintaining up-to-date knowledge of all ongoing developments.