Assistant

Serve as first point of contact with clients, Agents and Executives. Track current and potential clients. Read and engage with material proactively.

Provide comprehensive support to three Executives, including complex calendar management for internal and external meetings and calls. Maintain a highly agile approach to accommodating evolving schedules and priorities.

A strong degree of multi-tasking, sharp focus for details, the ability to work in a fast-paced, client-driven environment.

Maintain calendars for 1-4 executives and alignment with their direct reports, including scheduling meetings both internally and externally, and booking various events. Coordinate travel arrangements, both domestically and internationally, including passport renewals and processing visas.

Manage phone log, prepare agendas, maintain calendar schedules (including calls and virtual meetings), maintain spreadsheets, and draft correspondence. Research and aid in preparing materials for presentation decks, including gathering, compiling, verifying, and analyzing information and data for memos, reports, presentations, etc.

Collaborate with the development team, maintaining a submission log and providing script coverage. Supervise office staff, interns, and occasionally coordinate household staffing and schedules.

Assist during the production process daily, performing numerous tasks including various runs as assigned by Production Management.

Rolling a high volume of calls and setting meetings. Taking notes during calls and distributing script materials.

Create and contribute on lists, memos, meetings, talent reels, and events on behalf of SVP. Assist in talent outreach initiatives including Actor Workshops and talent searches.

Organizing and managing the director & productions calendar, including scheduling meetings, appointments and travel arrangements as well as maintaining production documents.

Providing support to the production team during the development, production and post production of our projects. Conducting research tasks, due diligence, fact checking and proofreading for the Head of Programming and Producers.

Work closely with Associate Producers and Producers by assisting them in editing video and graphics. Search for the best video and elements for open, lead intro for the show, and various tells.

Curate meeting preparations materials – compile grids, and curate relevant information across multiple projects. Manages and directs phone calls and written correspondence and facilitates the execution of documents.

Administrative duties including handling heavy phones, emails, calendar management, scheduling travel, booking reports, preparing expense reports, and general office management tasks.

Schedule and coordinate meetings. Ensure that the Producer/Director have accurate calendars and are aware of meetings that they need to attend. Prepare necessary documents for the Producer/Director (i.e. materials for meetings).

Coordinate schedule/calendar/phones/call list. Generate travel and expense reports. Read scripts, review dailies, summarize notes from development meetings/calls.

Provide administrative support for the Worldwide Television & Digital Distribution legal team, which will include answering phones, and scheduling meetings and conference calls.

Managing calendar, scheduling appointments, meetings, etc. Answering telephones, screening calls, logging/ placing calls and taking notes. Maintaining and organizing both paper and digital filing systems.

Searching for a seasoned Executive or Agent ready to embrace a dynamic, entrepreneurial role within the film business.

Work with productions, in tandem with execs, to onboard them to the CBS production manual and liaise with them for all production related needs.

Attach editorial meta-data (text information) to large volumes of incoming daily video. Provide shot-by-shot logs for video specifically selected for permanent archive.

Coordinate remote live shots. Create research packets for show segments. Produce guest segments and reporter hits while coordinating with studio and field crews.

Supports the Film and TV industry to reduce environmental impacts of production and to create content that supports a vision for a sustainable future.

Manage the SVP and VP’s schedules and daily calendars, ensuring key appointments and production milestones are prioritized.

Rolling calls, tracking, and sending emails to ensure clear and timely communication. Maintaining and organizing files, documents, and other materials.

Managing schedules, coordinating meetings, and maintaining calendars. Preparing materials for pitches, meetings, and productions.

Assisting with tracking projects in development, preparing materials for pitches, and organizing scripts, treatments, and other creative documents.

Monitor and track creative submissions, ensuring proper follow-up and documentation. Serve as a liaison between the CEO and internal departments to ensure smooth communication and workflow.

Manage the CEO’s calendar, coordinate meetings, schedule appointments, and handle correspondence with professionalism and discretion.

Managing and connecting calls between managers and clients. Providing feedback and coverage on scripts and other materials.