Word processing, scheduling, travel arrangements and telephone services. Must have complete working knowledge of Microsoft Outlook, Word and Excel. Knowledge of other Microsoft Office suite programs – Access, Powerpoint, Publisher is a plus.
Access
General assistant duties including, answering phones, scheduling conference calls, meetings, pitches, copying, printing, compiling documents, creating and distributing agendas and itineraries.
Evaluate permit and issue required Motion Picture/Television and Still Photography permits including but not limited to official permit form, application fee and maintenance of applicable records utilizing the agency’s computer system.
The Production Coordinator will provide administrative support to the Executive Producer, assist senior producers in selecting and coordinating interns, update and maintain American Masters’ database and series one-sheets, maintain an inventory of supplies, log all proposals received and organize American Masters’ tape closet and press files.
Coordinate general meetings for department executives, maintain scripts, schedules, master lists and all other related documents for all shows/movies.
Researches fundraising, sponsorship and development opportunities, and creates pitch decks.
Provides assistance to the CEO including, but not limited to, word processing, scheduling, travel arrangements and telephone services.
The successful candidate will be able to effectively multi-task; have the ability to complete administrative tasks and projects quickly with little to no guidance; react with appropriate urgency to situations and events that require quick response or turnaround.
