Provide administrative support to an executive, including managing phone, calendar, scheduling meetings, and coordinating travel arrangements. Assist in preparing documents, presentations, and other materials for meetings and presentations.
Co-Head
Manage phones, roll calls and take notes, and update phone sheet. Maintain a log of incoming script submissions and disseminate this information with the appropriate internal departments.
Be the point of contact for all inbound and outbound aspects, including scheduling, note-taking, rolling calls, deal-tracking, maintaining expense reports, handling of payments and legal paperwork.
List making, creative note-giving, hiring and managing interns, office management and looking after a broad slate of projects across TV, Film & Audio.
Responsible with scheduling, processing invoices and expense reports, managing travel, ordering both production and department supplies, facility requests, onboarding new hires and temps, and interfacing with other departments on the behalf of the co-heads.
Maintain busy Executive calendar, including setting internal and external meetings, establishing conference calls, and coordinating calls and meetings over multiple time zones.
Be the point of contact for all inbound and outbound aspects for a high-level Literary Manager-producer including coordinating, scheduling, note-taking, rolling calls, deal/payment tracking, etc.
Duties that include phones, scheduling, maintaining grids, invoicing/processing payments, and reading & analyzing material.
