Managing calendar, scheduling appointments, meetings, etc. Answering telephones, screening calls, logging/ placing calls and taking notes. Maintaining and organizing both paper and digital filing systems.
Concur
Booking logistics for our technical crew such as flights, hotel, ground transportation, expense processing, and preparation of production materials for distribution.
Responsible for all administrative and clerical support with responsibilities that include but are not limited to: keeping organized files; ensuring invoices are approved and submitted; preparing expense reports; making travel arrangements; assisting in scheduling events; answering phones; coordinating meetings and schedules.
Daily calendar management of in-office, offsite and virtual meetings. Assist with assembling pre-meeting research and materials.
Coordinate logistics, including but not limited to crew needs and bookings, securing locations, handling appearance and location releases, securing permits, and securing props.
Managing schedule of the EVP, including coordinating daily meetings and appointments. Arranging complex travel plans and itineraries, compiling documents for travel-related meetings, and accompanying supervisor when requested.
Break down scripts for Storyboard Handouts and Design meetings. Work with the other show Coordinators and/or Production Associate to maintain artwork and production files as per standard TVA procedures.
Interface with Partners, internal executives, and Filmmaker admins to coordinate meetings for the VP in a timely and efficient manner maintaining a high level of professionalism.
Managing calendar, scheduling appointments, meetings, etc. Answering telephones, screening calls, logging/ placing calls and taking notes.
Provide support throughout the production processes to ensure success during pre-production, production, and Post Production phases of a project.
Work closely with Production SVP, VPs, directors, managers, and Show production staff to examine the needs of each production.
Facilitate daily workflow of the SVP’s calendar, scheduling meetings, handling meeting logistics, etc.
Duties include but are not limited to effective Executive calendar management, minute and note-taking, expenses, travel arrangements, some budget management, event planning, and project management.
Coordinate any/all of the following meetings: Storyboard Handouts, Design Reviews, pitches, Leica Screenings, Art Approvals, Animatic Reviews and any additional production specific requests.
Assist with scheduling, filing, photocopying, scanning, running errands, taking notes, answering phone calls, detailing messages, ordering office supplies, etc.
The ideal candidate is a detail-oriented individual who has a strong interest in pop culture and would like to pursue a career in Documentary and/or Unscripted Series.
Handle daily administrative tasks including: assisting with scheduling, filing, photocopying, scanning, running errands, taking notes, answering phone calls, detailing messages, ordering office supplies, etc.
Handle daily administrative tasks including: assisting with scheduling, filing, photocopying, scanning, taking notes, detailing messages, ordering office supplies, etc.
Work closely with production managers, and production staff, as well as, internal producers to examine the needs of each production.
Coordinate any/all of the following meetings: Storyboard Handouts, Design Reviews, Pitches, Leica Screenings, Art Approvals, Animatic Reviews and any additional Production specific requests.
The Executive Assistant is on the front line for production needs and at the center of the Lucasfilm Physical Production department. In this position, the Executive Assistant must be very personable, organized, tech-savvy, and able to multi-task in a fast-paced environment.
Manage travel arrangements and trip oversight and all related expense management and processing.
Handle daily administrative tasks including assisting with scheduling, filing, photocopying, scanning, running errands, taking notes, answering phone calls, detailing messages, ordering office supplies, etc.
Responsibilities include keeping organized files, ensuring invoices are approved and submitted, preparing expense reports, making travel arrangements, assisting in scheduling events, answering phones; and coordinating meetings and schedules with other company administrative assistants.
Manage phone, calendar, and research for meetings; schedule virtual meetings and calls, internally and externally.
Manage executive office: heavy scheduling, rolling calls, and booking international travel.
