Provide high-level administrative support to the Head of Casting, including managing a dynamic calendar, coordinating meetings, and preparing for daily engagements. Act as a trusted liaison between the Head of Casting and internal teams, talent representatives, and external partners.
Studio System
Create and contribute on lists, memos, meetings, talent reels, and events on behalf of SVP. Assist in talent outreach initiatives including Actor Workshops and talent searches.
Prepare and schedule for various internal/external meetings such as casting concept calls, live casting sessions, department meetings and presentations.
Assist in casting sessions, working with internal and external guests. Duties include preparing the space, operating the camera, uploading clips, and more.
Scheduling and coordinating recurring in-house staff meetings, generals, informationals, pitches, and production meetings, table reads, etc.
Using tools such as Studio System, the assistant will learn key clients and their relationships with the executives, so they may schedule or reject meetings as necessary.
Prepare meeting agendas, organize and distributes materials to meeting attendees in advance of appointments. Anticipate and prepare materials and reports needed by executives.
Track submissions and maintain a list of emails which need responses from the executives. Reviewing new submissions, scripts and revisions, and providing comprehensive feedback as necessary.
Organize, coordinate and assist with all aspects of a busy producer’s workload.
