Calendar and schedule management. Preparing for meetings and handling logistics. Assisting in sourcing true crime cases and drafting brief summaries.
vendors
Act as the primary point of contact for all communications, including phone calls, emails, and in-person inquiries. Prepare and organize documents, presentations, and reports as needed.
Responsible with scheduling, processing invoices and expense reports, managing travel, ordering both production and department supplies, facility requests, onboarding new hires and temps, and interfacing with other departments on the behalf of the co-heads.
Lead Physical Production/budgeting of all original Programming. Develop Physical Production and cost-related strategies for DCP Programming.
Find, secure & direct talent, arranging productions and delivering video and Digital assets for multiple distribution platforms.
While providing administrative support to the department’s video commissioners, you will be immersed in a world where you will learn everything there is to know about music video production at a major record label.
Maintaining an up-to-date version of the development slate document for Europe, as well as PowerPoint presentations and other documents related to the development slate.
Support the series producers and the Production Manager. Skilled in multitasking and tracking assets for multiple episodes simultaneously.
Manage a large volume of various internal meetings such as all teams and large cross-functional meetings, often across multiple time zones (i.e. scheduling, soliciting agenda items, time management, delegation of action items).
They will need to have a strong emphasis on organization and unwavering attention to detail at all times as well as an interest and enjoyment in planning team activities and events.
Answers phones, schedules appointments/confirms meetings/maintains daily schedules. Reading scripts & generating coverage.
Maintain and supervise the department schedule and budget, making sure deadlines are met and milestones are achieved.
Duties include but are not limited to effective Executive calendar management, minute and note-taking, expenses, travel arrangements, some budget management, event planning, and project management.
Duties include but are not limited to: maintenance of a heavy calendar and travel schedule, setting meetings, liaising with production teams, running personal errands, interfacing with residential vendors/architects/ repair people, etc.
Work with VPs to generate, review and manage production schedules for Animation features. Review and monitor Physical Production costs of assigned Films.
Work closely with the producer and Director, attend and take notes at various project meeting sessions. Responsible for tracking the key milestones of the custom Animation schedule and monitoring the progress of the project.
The ideal candidate loves to solve problems, creates a friendly and inclusive atmosphere, is self-motivated and able to anticipate and manage shifting priorities with ease.
Keep up-to-date on high level of correspondence with vendors, Creative Teams, freelancers and inter-departmentally. Organize and prepare for meetings, conference calls/video conferences.
Preparing decks for internal and external Creative presentations, including editing clips and mocking up Creative materials. Reviewing pitches, books and scripts and providing coverage, as requested.
Work with the development team to manage submission logs, read and distribute scripts, provide coverage, revise/update creative decks/reels to ensure accuracy, and conduct occasional research/list generation of talent and directors.
Schedule, hire and procure in advance the appropriate performers, influencers, vendors, and props for content shoots.
Partner with the development team and studio leadership to oversee, guide and problem-solve all phases of development from reviewing prospective productions through network sales and pilot production.
Oversee day to day management of various projects in development, prep, production, and post.
Support the production staff on all administrative production requirements across the life of a production.
A significant portion of this job will be managing the details and systems to ensure efficient internal organization across all program and grant processes.
Primarily administrative and organizational in focus this position is responsible for ensuring the Executive team works efficiently and the department as a whole is run smoothly.
The primary focus of the job is heavy administration and scheduling in a vibrate, Creative, talent friendly environment.
Work closely with production managers, and production staff, as well as, internal producers to examine the needs of each production.
Act as primary liaison between crew, management, and other internal departments such as Electronic Field Production (EFP), post-production, IT, and facilities.
Attends meetings/functions as needed or requested, taking detailed notes/minutes, and disseminating as appropriate.
