Assistant

A place to find all mid-level and assistant job listings.

Provide executive support to two department heads, including scheduling, call management, and correspondence. Manage billing processes related to client commissions, including tracking client data, payment terms, and employment agreements.

Field and prioritize incoming calls, track call logs, and manage rolling calls. Oversee and maintain submission tracking, ensuring timely follow-ups and organization. Handle logistics for meetings, events, and presentations as needed.

Handle high-volume rolling calls and maintain call logs. Provide script coverage and assist with client submissions and pitching. Coordinate casting appointments and liaise with agents, casting directors, and production teams.

Coordinate meetings via live, video conference and conference calls, plan and execute offsite meetings for team. your ability to quickly develop an understanding of the teams operations, culture, policies and procedures is crucial.

Coordinate complex schedules and oversee heavy calendar management for managers and their clients. Handle project and client submissions with accuracy and efficiency. Conduct industry-related research and track relevant trends.

Oversee heavy scheduling and calendar management, ensuring seamless coordination of meetings and commitments. Arrange domestic and international travel, including flights, accommodations, and itineraries.

Comfortable providing essential administrative support in a fast-paced, high-volume environment, able to function under tight deadlines, has experience managing information like daily schedules & calendars and data organization for both Agent and Clients, as well as client bookings, travel, Agents expenses.

Manage calendars for supervising producer including scheduling and confirming meetings both internally and externally. Help manage production calendar including liaising with executives, talent and other assistants internally and externally.

General administrative and editorial support to the agent by managing the agent’s calendar, email, phones, sending submissions, evaluative queries and manuscripts, and handling a variety of client oriented business.

High-volume scheduling & multitasking across multiple projects. Direct communication with artists, executives, and industry professionals Drafting and sending submissions for talent and projects.

Provide organizational and administrative support to the department execs, anticipating needs of the executive(s) and always being two steps ahead. Read scripts, review dailies, summarize notes from development meetings/calls.